Why It’s Time to Shed Some Light on Your Rising Print Costs

Submitted by Anonymous (not verified) on Wed, 10/10/2018 - 12:31

Are your printing costs staying on budget? Or perhaps, more importantly, do you have a way to find out? For many companies, printing costs are the last great unknown.

Managed Print Means Savings

Unmanaged print output can give rise to hidden costs—a situation that's relatively unheard of for other business processes. Perhaps its printing's unassuming presence that allows it to fly under the radar. But make no mistake—not counting your printing costs isn't like failing to count how many staples the accounting department used last month. Here's why you'll want to begin counting the costs, and how Managed Print Services and savings go hand in hand.

  1. If you don't know, you're paying too much. What you don't know can hurt you, and a lack of visibility into printing can cost your organization as much as 3% to 15% of annual revenues. Managed Print Services can provide the numbers you need to find out how much you're paying, following up with proven solutions that deliver big on savings.
  2. Unauthorized access is problematic. Who has access to your printers and copiers? If anyone, both within and without your organization, can access your equipment, you're paying too much for printing and putting sensitive information at risk. Managed Print Services helps by implementing print tracking software and user authentications, solving both problems at once.
  3. Your staff needs a break. Are IT or other personnel your go-to for equipment troubleshooting? Is downtime keeping people from staying on task? Are you always out of toner or paying too much for inventory you don't need? Managed Print providers keep equipment operational, handle helpdesk calls, and take over duties like monitoring supply inventories.

What's going on in your print environment? If you haven't got a clue, it may be time for a Managed Print Services assessment. Savings of up to 30% are in your future. Give us a call at HGi Technologies today!