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Document Management and Backup Solutions

digital concept of data backup, phone laptop computer

These topics go together – document management and backup solutions. But, they are not the same thing, as some people think they are.

Document management is the process of converting your office operations, communications, and workflows to entirely digital processes. The service involves digitizing old files, organizing systems, and creating a streamlined process to continue.

Is AP Automation a CFO’s BFF?

automation

Chief Financial Officers (CFOs) face daily pressures — increase revenues, decrease operational costs, keep everyone happy. With so much resting on their shoulders, there is a constant need for ways to streamline and tighten.

When it comes to accounts payable, CFOs can leverage AP automation tools to help finance departments work at more efficient levels and lower overall operating costs.

Selecting the Best Production Printer for Your Business

print-management

Production print has transformed the way that businesses print and disseminate information. Production printers enable you to keep more jobs in house — saving money, maintaining control over projects, and taking advantage of color and versatility features.

Even as the world aims to produce less paper, print remains relevant. So why not maximize it to your advantage.

Here are four top tips for selecting production print equipment:

Security and Savings with MPS

printer-savings

Document security is a genuine concern in today’s market. With constant concerns over data leaks and phishing scams, it can seem like threats are lurking around every corner. There are also financial and logistical considerations for business managers to contend with.

With managed print services you can tackle all of you print concerns, including security and fiscal.

Stay Agile and Flexible with DM and CM

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Today’s workforce is busy and on the go. Long gone are the days of being trapped in a cube for hours on end. And, when your staff is working from various locations, they need access to their files and documents.

Document management can offer secure cloud-based access for all your employees — whether they are in the office, at a coffee shop, or catching a flight.

Improving Workflows with AP Automation

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Workflow automation can help streamline your business practices, improve productivity, and save your company money. If you are new to this area of innovation, accounts payable is an excellent entry point into automation.

Accounts payable (AP) automation and invoice processing can transform your business by expediting the invoice approval and payment process, reducing data entry errors, and decreasing accidental data loss.

How Marketers and Designers Save Money with Production Print

print-production

Designers and marketers know just how costly any type of print mistake can be. Since advertising and marketing print projects often comprise up to 90 percent of total production costs, there’s no room for errors.

Since mistakes can devastate a budget and ruin a project, there are a lot of checks and balances in place before a large-sale project moves to production print. Checking colors, mediums, and print methods are all part of the process.

The Many Ways to Save with Managed Print

printer

Most businesses adopt a managed print program to help get a handle on their print fleet and expenses. The great news is that managed print and savings go hand-in-hand.
In truth, the majority of companies save up to 30 percent or more on their print costs with managed print. Here are some of the many ways to maximize managed print and savings.

Maximize DM with Capture and Content Management

digital-document

Document management is designed to help streamline your business operations and keep things running smoothly. Maintain a competitive edge by taking advantage of the many document management tools available, like document scanning, import, processing, and capture and content management.

Information Capture

Document scanning and capture can be challenging, especially when it comes to organizing all of the captured data.

Get a Handle on Invoicing with AP Automation

accounts-payable

Well get it, life is busy. And when you run a business, certain tasks get put on the back burner. Often, AP automation and invoice processing are bumped to a lower priority. But, don’t fall into that trap. AP automation can help you get a handle on invoice processing and cuts costs, which can prompt organization-wide improvements.