With the rise in company hacks and network security breaches in the news lately, many professionals are becoming more vigilant about protecting their important passwords and sensitive company information. And while companies are doing all they can to protect themselves against the more obvious attacks on their network, they tend to overlook a commonly used technology that handles sensitive and confidential information everyday — the MFP.
The most common potential security breach is simply employees leaving sensitive documents on the printer unclaimed. Information such as employee salaries, important legal documents, or confidential medical records could be embarrassing or dangerous in the wrong hands. One disgruntled employee might be all too happy to share this information with the public, and a serious HIPAA violation could lead to hefty fines and damage your company's reputation.
Fortunately there are tools that can protect your company from security holes on your printing devices. These tools can be configured to perform a number of valuable security functions such as:
- Ensuring document security and regulatory compliance by implementing rules that can prevent confidential documents from being printed or inform you when they are printed.
- Automatically tracking every print or plot produced in your environment by prompting for a PIN number, project code or client/matter number.
- Placing print jobs into a virtual print queue – enabling you to release them from any printer on your network.
- Ensuring your data is secure but not transmitting any information outside of your network.
These are just some of the steps you can take to secure information on your printing devices. To learn more, contact your HGi Technology Consultant.