Does this image look familiar? Can you tell which document is the latest version?
File sharing and collaboration can quickly become disorganized and chaotic, particularly when trying to co-author a document with several colleagues.
Inefficient file folders, emailing copies across organizations, and even hard copies of documents, can make it very difficult to determine which version is the most recent.
According to the International Data Corporation (IDC), these disparate storage methods can create an average of 19 copies of any particular document.
No wonder the typical professional spends up to 50% of their time looking for the right information!
In a perfect world, you should be able to collaborate on documents no matter where they are stored — editing them with colleagues simultaneously in realtime. You should be able to do this without the fear of overwriting changes, or losing data, or fumbling with multiple outdated versions.
And you should be able to do this without breaking the bank…which you can.
Contact a Document Management specialist to learn more about file collaboration.