How to Reduce Printing Costs

Submitted by Anonymous (not verified) on Mon, 09/13/2010 - 14:20

If you're like most companies, you're looking for ways to reduce the cost of printing. One simple way you can cut printing costs is by taking advantage of Windows' printing defaults.

If you have any color printers in your business, this is a simple step that you and any business manager should take to greatly reduce the use of color toner. You probably don’t notice, but just about everything on your computer is in color. Spreadsheets and PDF’s, all of your email, and everything on the Internet is in color.

It’s no coincidence that every printer manufacturer on the market installs their print driver to default to color printing upon installation. Unless you change the print setting in your print driver every time you print, nearly everything that prints will come out in color, whether you need it to or not. Color prints can cost up to 10x as much as black only prints, so you stand to save a bundle if you can eliminate the use of color when color is not needed.

Fortunately it’s very easy to change the default print settings in Microsoft Windows. Here‘s how:


Go to Printers and Faxes* in your Windows Control Panel. (*In Windows 7 it’s called Devices and Printers)

  • Right click the printer in question and choose Printing Preferences.
  • Find the Color option and change it to Black and White.
  • Click Apply.
  • That’s it!

Everything you print to that printer will be black and white unless you tell it otherwise.

Note: You might have to close and re-open any applications that were open when you made this
change in order for the defaults to take effect.